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Sponsoring Dealer

Each H.O.G.® chapter must be sponsored by an authorized Harley-Davidson®

dealer.

Responsibilities:

■ Promotes H.O.G. and the H.O.G. chapter to potential members

■ Abides by the “Annual Charter for H.O.G. Chapters” and all H.O.G.

operating policies

■ Ensures that the chapter operates in accordance with the “Annual Charter

for H.O.G. Chapters” and H.O.G. operating policies

■ Signs annual H.O.G. Chapter Charter Application and ensures it is

received in the H.O.G. office by January 31

■ If the chapter is incorporated, ensures the chapter complies with all

corporate state annual filing requirements

■ Approves all chapter publications

■ Places chapter custom T-shirt orders

■ Approves any local chapter by-laws (along with Regional Manager)

■ Contacts the Regional Manager prior to disbanding a chapter

■ Contacts the Regional Manager prior to starting a chapter

■ Approves all fund-raisers

The Sponsoring Dealer may:

■ Determine how the chapter officers are chosen and the length of their

term

■ Suspend or revoke membership to the local chapter

■ Rescind chapter sponsorship at their discretion

■ Establish chapter dues in accordance with the charter

■ Assume any, or all, officer positions

Director

Responsibilities:

■ Works with the sponsoring dealer to uphold the “Annual Charter for

H.O.G. Chapters” and H.O.G. operating policies

■ Assumes overall responsibility for the administration of the H.O.G.

chapter and implementation of Harley Owners Group policies

■ Signs annual H.O.G. Chapter Charter Application and ensures it is

received in H.O.G. office by January 31

■ If chapter is incorporated, ensures chapter complies with all corporate

state annual filing requirements

■ Promotes H.O.G. and the H.O.G. chapter to potential members

■ Conducts chapter meetings

■ Coordinates chapter officer responsibilities

■ Ensures that risk management requirements set forth by the Chapter

Insurance program, including procurement of necessary release forms, are

met for all chapter activities

■ Verifies that chapter T-shirt guidelines are followed

■ Ensures that all trademark requirements are met

■ Ensures that chapter merchandise orders are supplied to the sponsoring

dealer

■ Ensures Chapter Officer News® is available to all fellow officers

■ Routes H.O.G. correspondence to fellow officers and to membership, as

requested

Assistant Director

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Assists the director as requested

■ Promotes H.O.G. and the H.O.G. chapter to potential members

■ Informs chapter members of H.O.G. programs and benefits. The

following officers should assist you in this function:

■ LOH® Officer - Ladies of Harley program and LOH Motorcycling

Memories contest

■ Safety Officer - Motorcycle safety programs and Safe Rider Skills

program

■ Photographer - Staff Photographer pin

■ Conducts new member orientation

■ Acts as the liaison between the chapter and the State Rally Committee

Treasurer

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Collects chapter dues (no more than $24 per member per year)

■ Manages all chapter funds

■ Oversees the preparation of chapter federal, state and local tax returns

■ Reports financial transactions to members monthly

■ Submits the annual financial statement to H.O.G. (by January 31)

■ Ensures that any charitable contributions are managed according to

H.O.G. guidelines

■ Maintains a running comparison of current year chapter finances with

prior year chapter finances for presentation at Annual Meeting

Secretary

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Oversees the administrative needs of the chapter

■ Keeps minutes of all chapter meetings, including “Annual Chapter

Business Meeting”

■ Ensures that all insurance requirements are met

■ Oversees membership officer position to:

■ Ensure that chapter members have current national H.O.G.

memberships

■ Enroll new chapter members

■ Administers annual chapter member renewal process

■ Ensure that the most current officer and chapter address information

is on file with H.O.G.

■ Maintain annual Chapter Membership Enrollment Form and Release

on file for each member

■ Submits the following forms/reports to H.O.G.:

■ H.O.G. Chapter Charter Application (once a year, by January 31)

■ Other reports and forms as requested

■ Obtains, files and maintains records of all insurance forms, including

release and injury report forms

■ Administers the annual chapter business meeting

■ If chapter is incorporated, submits corporate state annual report to proper

state office (or chapter attorney)

Activities Officer

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Oversees the administration of chapter events

■ Recruits and instructs volunteers for chapter activities

Suggestion: Survey chapter members on the types of activities that

interest them, and ask if they are willing to volunteer. If and when those

activities are held, notify the members who showed a special interest

■ Ensures that all insurance concerns and requirements are met for chapter

events

■ Oversees the collection of appropriate release forms for chapter events

■ Assists the director and Secretary with the implementation of the Risk

Management program, including procurement of insurance and release

forms

Ladies of Harley® Officer (LOH)

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Encourages women members to take an active part in the chapter

■ Answers questions about the Ladies of Harley program

■ Informs members of LOH benefits and activities

■ Coordinates LOH chapter activities

Road Captain

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Assists in planning routes for chapter rides

■ Assists in keeping the chapter informed of all H.O.G. programs

■ Educates chapter members about group riding techniques

■ Informs chapter members of any hand signals used by the chapter on

group rides

■ Assists in obtaining signed release forms for chapter rides

■ Acts as a guide for organized chapter rides

Editor

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Authors, edits and facilitates the distribution of chapter publications,

including the chapter newsletter

■ Presents any chapter publications (written, electronic, oral, etc.) to the

sponsoring dealer for approval prior to their use

■ Organizes and assembles written material for the chapter

■ Submits chapter events on-line at members.hog.com for listing on the

Chapter Events List

■ Submits chapter suggestions to the Chapter Officer News ®

■ Informs chapter members of chapter activities by printing them in the

chapter newsletter

■ Work with Chapter Webmaster to ensure the same information is being

communicated to all chapter members.

■ Promotes H.O.G.’s fun, family-oriented philosophy in all chapter

publications

■ Sends a copy of all publications to the H.O.G. office

The Editor may:

■ Select information from the Chapter Officer News, Hog Tales and

Enthusiast® and reprint it in the chapter newsletter.

Safety Officer

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Provides Motorcycle Safety Foundation information to members

■ Educates members about the Safe Rider Skills program

■ Assists the Road Captain in planning routes for chapter rides

■ Assists the Road Captain in educating members about group riding

techniques

■ Assists the Road Captain in informing chapter members of any hand

signals used by the chapter

■ Assists in the collection of signed release forms

Photographer

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Takes and organizes chapter photos for chapter publications, Hog Tales

and a chapter history album

■ Submits chapter photo to Hog Tales when requested

Membership Officer

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Ensures that chapter members have current national H.O.G. memberships

■ Enrolls new members into chapter

■ Administers annual chapter member renewal process

■ Works with chapter secretary to ensure the annual Chapter Membership

Enrollment Form and Release is on file for each member

■ Maintain membership changes online in the Chapter Officer section of

members.hog.com (requires internet accessibility)

Webmaster

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Authors, edits and updates the chapter web site

■ Follows Internet guidelines in Tab H of the Chapter Handbook

■ Presents any potential web site information to the sponsoring dealer for

approval prior to use. If the sponsoring dealer has a web site, discuss

having a chapter section within the dealer’s site.

■ Includes official chapter name and number on all material published by

the chapter

■ Works with the chapter editor to ensure the same information is being

communicated to all chapter members and does not rely on the Internet

as sole means of chapter communication

■ Organizes and assembles electronic information for the chapter

■ Submits chapter suggestions to the Chapter Officer News®

■ Informs chapter members of chapter activities by including in the chapter

web site

■ Promotes H.O.G.’s fun, family-oriented philosophy in all web site material

■ Acts as caretaker for chapter by protecting chapter members privacy by

not revealing personal chapter member or private chapter information on

the chapter web site. See Marketing & Media (Tab H).

■ Submits chapter web site to H.O.G. for listing on members.hog.com and

the H-D dealer locator.

The Webmaster may:

■ Select information from the Chapter Officer News, Hog Tales and

Enthusiast® and reprint it on the chapter web site.

Historian

Responsibilities:

■ Assists the sponsoring dealer and chapter director in upholding the

“Annual Charter for H.O.G. Chapters”

■ Organizes written accounts of chapter activities, records names of chapter

officers, notes membership levels, etc.

■ Organizes photos of chapter activities, officers, members, etc.

The Historian may want to:

■ Work with the chapter Photographer or other members to assemble a

collection of photos and materials that document the life of the chapter

■ Create a permanent history of the chapter that can be stored in a “chapter

library” at the dealership

■ Assemble historic material that may be utilized in articles for both the

chapter publications and Hog Tales

Suggestions:

■ Occasionally, do a one, two or five-year “on this date” feature in the

chapter publication

■ Display the chapter history book at as many chapter events as possible

■ Seek articles and photos from chapter members. This adds a variety of

perspectives and lightens your workload.

■ Publish history submissions in the newsletter and permanently archive

them in the chapter history book

■ Be creative; it’s your history